Live Event Videography: Keeping a Tight Schedule

(May 24, 2016) – This past Sunday, SVG provided live event videography services for the prestigious Cable TV Pioneers Banquet.

With so many guests and multiple segments, the event had to run on a very tight schedule, consisting of two halves. The first half consisted of general cocktail mingling and red carpet-style interviews, while the second half consisted of a dinner banquet with presentations.

We planned accordingly using three strategies that will help you maintain a strict timeline, which is an essential ability for a top-tier Boston video production company and video marketing company.

Delegation of Tasks

To ensure that transitions are as smooth and efficient as possible, be sure to assign specific roles to each team member that will be consistent throughout the event. Chuck Green, SVG’s Director of Photography, was in charge of the main camera and directing the interviewer and interviewees.

Directing Interviewees
Chuck Green directing the interviewer/ interviewees

This specific role allowed Chuck to focus on composing frames and adjusting light exposure for each individual.

Another SVG team member was assigned as the audio engineer so he could constantly monitor feedback levels and adjust the recording device as needed.

Finally, our production assistant focused on obtaining B-roll photos and packing and unpacking equipment.

Time Keeping

Always assign someone on the team the role of a timekeeper.

If a segment is coming to an end, this person must remind the other team members that a transition is about to happen. However, sometimes, as in the case of this banquet, the client will want to extend a particular segment, thereby overlapping into the next time block.

The timekeeper must confirm with the client that they are fine with potentially delaying the next segment of the event, and adjust accordingly if this is so.

Decide on Cues

Camera Operating and Boom Pole
Chuck and Ken, the audio engineer, work in sync.

To plan in advance for transitions, try to think of specific moments or actions that would serve as easily identifiable cues for the entire team to move on to the next time segment.

For example, we were able to rely on the interviewer’s dialogue, because his last line was always, “Thank you, and good night.”

We waited for this line during the last interview recording and then immediately began preparing for the next segment as soon as he delivered it.

The production assistant immediately struck down the video production LED lights while the rest of the team moved into the next room to prepare for a fife band’s grand entrance. The transition happened flawlessly, and the fife band entered with a cacophony of instruments.

Live Event Videography for Banquet

We had an absolute blast filming the event, and we can’t wait to do similar shoots.

By using these three strategies, our SVG team breezed through the entire event before we could realize it was finished.

We maintained a tight schedule with ease, which is essential for any company providing video production services Boston.